Industries · Property Management
Property Management Accounting Services
You are the fiduciary for everyone else's money, your own books deserve the same rigor.
Property managers keep South Florida's rental economy running, single-family portfolios in Hollywood, condo units in Miami Beach, apartment communities in Boca Raton, and the commercial plazas in between. In a region where a large share of households rent, management companies shoulder a double financial burden: fiduciary accounting for other people's money, and ordinary business accounting for their own management operation. Most firms handle the first passably and neglect the second entirely.
The fiduciary side has teeth. Florida law governs how security deposits are held and how quickly claims must be noticed. Owner funds must stay segregated, disbursed on schedule, and supported by statements that reconcile to the penny. Every January brings a 1099 avalanche, owners, maintenance vendors, and contractors all requiring correct forms. Meanwhile the management company's own economics, fee revenue per door, maintenance markup policies, leasing commissions, staff costs, determine whether growing the portfolio grows profit or just workload.
Integris Accounting supports property management firms on both ledgers. We reconcile trust and operating accounts monthly, align your property management software with clean accounting records, automate the 1099 cycle, and report your own company's profitability per door and per service line. Technology-driven and fluent in the realities of Florida landlord-tenant money handling, we keep the fiduciary side compliant and the business side growing.
The landscape
40%+
of South Florida households that rent their homes
30
days Florida landlords have to notice a claim on a security deposit
1099
forms due to owners and vendors every January
Core services for property management
The challenges
What makes property management accounting hard
Trust and operating funds drifting together
Owner rents, security deposits, and company fees moving through loosely separated accounts create fiduciary exposure and reconciliation nightmares. One misposted disbursement can take days to untangle and an owner relationship down with it.
Security deposit rules with statutory deadlines
Florida statute dictates how deposits are held and how fast claims must be noticed after move-out. Managers juggling hundreds of units without systematic tracking eventually miss a deadline, and forfeit the claim.
January 1099 chaos
Owners need 1099s for rents collected; vendors and contractors need them for payments made. Incomplete W-9 files and unreconciled vendor totals turn every January into a scramble with penalty exposure attached.
Fee revenue that grows slower than the work
Doors get added, but maintenance coordination, leasing, and inspections consume staff time nobody prices. Without per-door profitability, expansion can quietly dilute margins while headline unit counts climb.
Our approach
How we help
Monthly trust account reconciliation
Owner ledgers, deposit registers, and bank balances reconciled every single month across your trust accounts, keeping fiduciary funds provably clean and owner statements beyond dispute.
Software-to-accounting alignment
AppFolio, Buildium, or whatever platform you run gets mapped properly into your accounting, so property-level records and company financials stop telling two different stories every month.
Automated 1099 compliance
W-9 collection discipline, vendor and owner payment tracking all year, and electronic filing in January, the annual avalanche reduced to a routine we handle for you.
Per-door profitability reporting
Management fees, leasing income, and maintenance margins reported against the true staff cost of servicing each portfolio segment, showing which contracts deserve renewal and which need repricing.
Growth and acquisition advisory
When you buy a competitor's management book or expand into a new asset class, we model the revenue quality, staffing load, and deal structure before you commit.
FAQ
Property Management accounting, common questions
How should security deposits be handled under Florida law?
Deposits must be held in a Florida banking institution, in a separate account or with a surety bond posted, and the tenant notified of how funds are held. After move-out, you generally have 15 days to return the deposit or 30 days to send written notice of an intent to claim, or the claim right is lost. We build the tracking so every deposit has a location, a paper trail, and a deadline nobody misses.
Do I send 1099s to the property owners I manage for?
Generally yes, management companies that collect rent on an owner's behalf typically must issue Form 1099-MISC reporting gross rents collected, not the net amount after your fees and expenses. Vendors and unincorporated contractors you paid over the threshold need 1099-NEC forms as well. We maintain the W-9 files and payment records year-round so January filings are accurate, electronic, and penalty-free.
Why do my property management software reports never match my accounting?
Usually because the software was set up for operations, not accounting: fee postings, owner draws, and maintenance markups mapped inconsistently, bank accounts never reconciled inside the platform, and company revenue tangled with client funds. We remap the chart of accounts, establish which system is the source of truth for what, and set a monthly reconciliation rhythm, after that, both systems finally agree.
What should management fee revenue per door look like?
The published fee percentage matters less than what remains after the real cost of servicing each door, staff time for maintenance coordination, inspections, tenant turns, and owner communication. Portfolios with older units or demanding owners can consume double the labor of newer ones at the same fee. We calculate your actual cost to serve by segment, which typically reveals both underpriced contracts and your most profitable niche to grow.
Where we serve property management
Talk to a CPA who knows property management
Keep every ledger, theirs and yours, reconciled to the penny; call (305) 497-0552.